Policies
Policies
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In order to maintain the privacy and security of La Scala for the unit owners, all sales efforts by realtors must be conducted in a dignified and respectable fashion and the following policy must be adhered to:
GENERAL
1) Open Houses and realtor events of any kind are prohibited at La Scala. An Open House is defined as the common real estate practice of showing for-sale homes to the public and/or realtors during daytime or evening hours, whether or not the home is actually listed for sale on the market and whether or not it is an R.S.V.P. or an invitation-only event. No exceptions will be made.
2) Individual unit viewings/showings, whether by realtors or by members of the public must be arranged by appointment only. It is recommended that listing realtors advertise their listed units in the media as ‘Viewing by Appointment’, without using the words ‘Open House’ and without specifying a day or a time and without including any other information which might induce realtors or members of the public to believe that it is permissible to arrive at La Scala without a previously-arranged viewing appointment.
3) Realtor lock boxes are prohibited.
4) No signs or banners shall be placed on, or exhibited from, any unit, common element, limited common element or anywhere immediately outside La Scala.
5) No literature or business cards are to be placed anywhere in the building or directly outside the building, except in the unit that is offered for sale.
6) The listing realtor must provide the Building Manager with his/her telephone number and other contact information and also provide a copy of the Brokerage Relationship Disclosure Form.
7) Upon a realtor’s initial visit to La Scala, a business card with telephone number must be left at the front desk. This will be kept on file so that the realtor will not have to leave a business card on a subsequent visit.
8) All realtors must sign in at the front desk upon arriving and also sign out at the front desk upon leaving.
9) Realtors must accompany and stay with their prospective clients the entire time that they are in the building or on the La Scala premises, escorting the clients out of the building afterwards.
10) When showing the common areas, realtors will escort the prospective client/s everywhere personally and endeavor not to disturb the unit owners in residence.
11) No prospective client coming to view a listed unit will be allowed into the building unless accompanied by a realtor who has a previously-arranged appointment which the listing realtor has made with the Building Manager, his assistant or the front-desk personnel.
12) All parties consisting of more than five (five realtors and/or prospective clients, in total) must coordinate their visit in advance with the Building Manager, his assistant or the front-desk personnel.
UNIT SHOWINGS
1) Showings Monday-through-Sunday must be conducted between the hours of 8 a.m. and 8 p.m. Showings at other times must be arranged in advance with the Building Manager, his assistant or the front-desk personnel.
2) Caravans or office-tours by groups of realtors are only permitted between 10 a.m. and 4 p.m., Monday through Saturday and must be coordinated in advance with the Building Manager. The Building Manager reserves the right to refuse entry to caravans or office-tours by groups of realtors.
3) If the listing realtor has provided the front-desk personnel with a unit key and has completed and signed the Unit Showing Agreement, this key can be checked out by a realtor bringing prospective clients to view the unit but only if the listing realtor has previously advised the front-desk personnel of the visiting realtor’s appointment and has also given the front-desk personnel the visiting realtor’s name. The visiting realtor checks out the key by signing the key log and then he/she returns the key after viewing/showing the unit and signs the log to show that the key has been checked back in.
YOUR KIND CONSIDERATION OF THE REALTOR POLICY IS APPRECIATED
(adopted May 3rd 2005, revised February 20th 2006)
The following policy has been adopted to maintain the privacy, security and unrestricted access of individual parking spaces and the parking garages for the benefit of all unit owners:
TERMS
'Assigned Parking' refers to the two assigned parking spaces that each unit owner has been assigned, inside the one lower level parking garage and/or the two upper level parking garages.
'Additional Parking' refers to the two outside guest parking areas under the white trellises on the upper level and also the small outside parking area adjacent to the lower level parking garage.
'Bay Club Parking' refers to the large outside parking area that stretches from the Bay Club to La Scala.
PARKING
1) A unit owner may only park his/her two vehicles in his/her two assigned parking spaces inside the three parking garages.
2) Unit owners must inform the Building Manager what vehicles are parked where in Assigned Parking, as well as what vehicles are parked in Additional Parking. Unit owners must ensure that the Building Manager has a record on file in the office of each vehicle owner's name, telephone number and the make, model, color and license plate of each vehicle. If a unit owner brings a different vehicle to La Scala, he/she must immediately notify the Building Manager of the make, model, color and license plate of the new vehicle.
3) No 'third' vehicle - whether a car, motorcycle, golf cart or any other kind of vehicle - may be parked in any of the Assigned Parking, Additional Parking or Bay Club Parking areas. The exception to this rule is that a unit owner's 'third' vehicle may be parked overnight in the Additional Parking areas if this is specifically authorized in writing by the Building Manager on a temporary and short-term basis and as an exceptional circumstance only.
4) Any unit owner's unauthorized 'third' vehicle or any unidentified vehicle parked overnight in Assigned Parking or Additional Parking will be placarded with a "Remove This Vehicle" warning notice placed on the windshield. After 24 hours has elapsed and the vehicle is still illicitly parked, the vehicle may be towed off-site at the owner's expense.
5) If Unit Owner A with three vehicles makes an arrangement with Unit Owner B to use one of B's assigned parking spaces, then A can park the third vehicle in B's assigned space as long as the Building Manager has a record on file in the office of the written agreement between A and B and also the make, model, color and license plate of the vehicle. When any such agreement is terminated, the Building Manager must be notified of this fact in writing. No such agreement shall be made with any person who does not own a unit at La Scala. Multiple owners of a unit do not have any additional privileges regarding parking spaces.
YOUR KIND CONSIDERATION OF THE PARKING POLICY IS APPRECIATED
(adopted December 14th 2005)
LA SCALA TRASH & RECYCLING POLICY
The following policy has been adopted to maintain an orderly system for disposing of garbage and recycling materials at La Scala:
TRASH
1) Garbage and trash shall be disposed of only by using receptacles approved by the Association.
2) The trash chute in each unit owner’s service area hallway is for the disposal of general household trash only. All trash chute items are to be placed in a tightly-closed plastic trash bag before being sent down the trash chute. Styrofoam chips are not currently recycled and should be securely bagged and placed in the Recycle Room on the lower garage parking level. Oversized bags and unbagged loose items must not be placed in trash chutes but must be carried downstairs and left tidily in a corner of the Recycle Room. If a unit owner’s oversized bag or unbagged item blocks a trash cute, the unit owner will be billed by the Association for the necessary extraction of the obstacle and the resultant backup of trash up the trash chute.
3) Soft foods, vegetable scraps, cooking oil and other liquids must be disposed of using the garbage disposal in the unit’s kitchen sink.
4) Unit owners are responsible for disposing of trash items such as, but not limited to; carpet, carpet pad, wallpaper rolls, paint cans, furniture, appliances, furniture/appliance boxes, pallets, wood crates, etc. If you inform the Building Manager in advance, you can bring any such item down to the Recycle Room and the Building Manager will coordinate a special pick-up with the Association’s garbage disposal company who come to La Scala weekly (bi-weekly, in season). Any charge associated with this service will be billed to the unit owner. Do not put any such trash items in the Recycle Room without first informing the Building Manager.
5) Each unit owner is responsible for notifying the Building Manager in advance regarding excessive amounts of ‘moving-in’ or ‘large delivery’ packaging materials such as crates, cardboard moving boxes and other packaging materials so that a pick-up with the Association’s garbage disposal company can be organized in advance.
RECYCLING
1) Recycling materials, to be placed in the appropriate container in the Recycle Room, are: - Printed material, magazines, catalogs and newspapers. - Glass, aluminum cans, other metal cans and recyclable plastic.
2) Plastic carrying bags, used to bring your recycling materials downstairs, should be discarded in the container marked for this purpose. Do not put any other garbage in this special container.
3) Cardboard boxes should be broken down flat and piled up in the corner of the Recycle Room.
4) A wall-mounted hand-sanitizer is provided for your convenience, upon exiting the Recycle Room.
YOUR KIND CONSIDERATION OF THE TRASH/RECYCLING POLICY IS APPRECIATED
(adopted January 11th 2006)
BE IT HEREBY RESOLVED by the La Scala at The Colony Condominium Association, Inc. (LSTCCA), as follows:
Section 1. THAT assessments and installments thereof not paid within 10 days from the date when they are due shall be considered by LSTCCA to be delinquent and shall incur interest at the maximum rate allowed by law, or 18% per annum, whichever is greater. Section 2. THAT each delinquent payment shall be subject to an Administrative Late Fee in an amount not to exceed the greater of $25 or 5% of each delinquent installment. Section 3. THAT at 10-days-overdue, LSTCCA shall send a letter to the Unit Owner, asking for immediate payment of the overdue amount. The letter shall be sent via first-class mail to the Unit Owner’s address of record. Copies of the letter shall be sent via first-class mail to all other known addresses of the Unit Owner, as well as via e-mail. LSTCCA shall also make an effort to contact the unit owner via telephone and e-mail. Section 4. THAT at 20-days-overdue, LSTCCA shall send out the First Notice (see Section 1 above) to the Unit Owner. The First Notice letter shall be sent via certified or registered mail, return receipt requested, to the Unit Owner’s address of record. Copies of the letter shall be sent via first-class mail to all other known addresses of the Unit Owner, as well as via e-mail. After the expiration of 30 days from when the First Notice is sent to the unit owner, the LSTCCA attorney, upon notification from LSTCCA that the Unit Owner has not paid, shall send out the Second Notice (see Section 1 above) to the Unit Owner’s address of record, via certified or registered mail, return receipt requested. Copies of the Second Notice shall also be sent to all other known addresses of the Unit Owner via certified and first-class mail. The First Notice advises that the matter is being handed over to the LSTCCA attorney for further collection action, including the potential recording of a lien against the unit if full payment, including accrued interest, is not received within a further 30 days. Section 5. THAT if an outstanding amount remains unpaid 30 days from when the Second Notice is sent to the Unit Owner, the LSTCCA attorney shall consult with the Board who may then instruct the LSTCCA attorney to begin foreclosure as soon as possible. Section 6. THAT the LSTCCA may declare the balance of General Assessment installments and other known assessments to be accelerated and thereby immediately due and payable for the remainder of the fiscal year at the time that the Second Notice and lien are sent to the delinquent Unit Owner. Section 7. THAT the revised law states that if the billing address is not the property address, then notices must also be sent to the property address. If the address reflected in the records is outside the United States, sending notices to that address via first-class airmail, and to the unit address via regular first-class mail, shall be deemed sufficient. Section 8. THAT the Condominium Act permits LSTCCA to cash a check marked ‘Paid in Full’, even if the amount of the check is not the full amount. If the payment is made pre-lien, the LSTCCA attorney will then advise the Association on the pros and cons of recording a lien. Section 9. THAT allowable interest and legal fees will be applied to the delinquent amounts filed in the lien. The interest rate charged shall be the maximum allowable by law, or 18% per annum, whichever is greater. Section 10. THAT any payments received by LSTCCA from a delinquent Unit Owner shall be applied first to any interest accrued, then to any Administrative Late Fee, then to any costs and reasonable attorney’s fees incurred in collection, and then to the delinquent and any accelerated assessments, regardless of any restrictive endorsement, designation or instruction placed on or accompanying a payment. ADOPTED by the Board of Administration at the Board Meeting on Wednesday, January 27, 2010.
LA SCALA POLICY FOR COMPLYING WITH UNIT OWNER REQUESTS FOR COPIES OF ASSOCIATION RECORDS
BE IT HEREBY RESOLVED by the La Scala at The Colony Condominium Association, Inc. (LSTCCA), as follows:
Section 1. THAT in compliance with the Florida Statutes, LSTCCA official records are available to La Scala Unit Owners or their authorized representatives according to the following procedure: A) The request must come from a Unit Owner and must be clear, concise and in writing. B) The administrative staff will make available the requested information within ten (10) business days of receipt of the request. C) Records may be inspected by a Unit Owner at the condominium Association Office during normal business hours.
Section 2. THAT photocopies, if requested, will be provided at a cost of 50 cents per page, paid in advance, with the first ten (10) pages, of the total photocopies requested each 30 days, being free and at no cost to the Unit Owner.
Section 3. THAT excessive time, as determined by the administrative staff, required to research, photocopy and prepare the required documents, shall be charged at a rate of $15 per hour, paid prior to delivery of the documents.
Section 4. THAT postage, fax and other charges incurred by the Association in transmitting the required documents to a Unit Owner shall be charged at cost.
Section 5. THAT the following records shall not be accessible to La Scala Unit Owners or their authorized representatives: A) Any record protected by attorney-client privilege and any record protected by work-product privilege; work-product includes materials prepared by an attorney or persons assisting an attorney. B) Information obtained by the Association in connection with an approval of a lease, sale or transfer of a unit. C) Disciplinary, health, insurance, and personnel records of the Association’s employees. D) Medical records and other personal information of Unit Owners. (Adopted on October 1, 2008)
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